Tag Archives: support

SharePoint 2013 – An Overview

Social computing, ECM, Search, Business Intelligence, Data Visualization, Integration of multiple cross-functional platforms have become a must for every organization.

SharePoint provides the scalability, agility and capability required for providing a comprehensive solution to address these needs of an organization by providing a robust framework to quickly build, manage and deploy Enterprise Portal Applications that leverage content management, collaboration, search, composites and business insights to connect and empower people, cut costs with a unified infrastructure, rapidly respond to business needs and work with external partners and customers. It has been widely adopted across verticals and across geographies (with more than 17000 customers and 100 million users)

SharePoint started its journey as a portal in 2001 which enabled web based collaboration and rudimentary document management. The next version released in 2003 included enhancements in collaboration, UI and a re – architecture of the product. MOSS 2007 was released with a lot of enhancements in areas of focus which included Document Management, Collaboration, User Information and Search. MOSS had Windows SP Services 3.0 as foundation which provided the core functionality. SP 2010 was released with a lot of enhancements along various themes: Sites, Communities, Search, Insights and Components.

Microsoft recommends usage of more out of the box features than building large-scale or complex customizations which is where the enhancements to SP 2013 make a huge impact. There have been significant improvements at platform level and major architectural changes in SP 2013 which include enhancements in areas like Security with support for OAuth, standards compliant Data Exchange with support for OData, support for Windows Workflow Foundation 4.5, eDiscovery features to assist in integrated case management, support for viewing in multiple mobile devices, improved web content management, Search, ECM and Social computing. The new app model gives architects and developers lot more design options.

Enhancements at a glance:

Development – Easier development of workflows and a new, simplified application model, called the Cloud App Model, allows more customization of SP Online and easier customization of SP 2013 on-premises applications.

Document sharing and collaboration – SP 2013 offers an out-of-the-box option for synchronizing user content. Where consumers will use SkyDrive to synchronize Office 2013 content. This service can synchronize a user’s own content as well as SP document libraries and is managed directly through Windows Explorer as SP Libraries, in the same manner as SkyDrive integration.

Content Management – features for managing content retention have been extended to manage content across sources (such as Exchange mailboxes and Lync) without requiring copying of content

Social Features – features social networking functionality comes integrated directly from Microsoft’s recently acquired Yammer technology, aggregated outside feeds including Facebook and LinkedIn

Search and discovery – FAST Search is now directly integrated, providing search of documents, sites, users, and multimedia content through an extensible query framework

Mobile devices – The ability to render a single SP published site in multiple formats for different devices. This gives developers ability to enable a push notification service on a SP site to send device updates to a Windows Phone device.

Authentication – Authentication enhancements include enabling easier claims-based authentication and enables new scenarios and functionality for Exchange Server 2013, Lync Server 2013, and apps

BCS – Includes support for apps internal, external list improvements to provide functional parity with other lists, and support for OData Business Data Connectivity (BDC) connections

Business Intelligence – provides comprehensive BI tools that integrate across Microsoft Office applications and other Microsoft technology solutions and services

eDiscovery – Improvements include the ability to perform eDiscovery queries across multiple farms and Exchange servers, to preserve and export discovered content

Records Management and Compliance – Site based retention has been introduced allowing compliance features to be applied to sites

Branding – The new features in a publishing site minimize the amount of knowledge that is required to successfully design and brand a site.

SharePoint 2013 – An Overview

Social computing, ECM, Search, Business Intelligence, Data Visualization, Integration of multiple cross-functional platforms have become a must for every organization.

SharePoint provides the scalability, agility and capability required for providing a comprehensive solution to address these needs of an organization by providing a robust framework to quickly build, manage and deploy Enterprise Portal Applications that leverage content management, collaboration, search, composites and business insights to connect and empower people, cut costs with a unified infrastructure, rapidly respond to business needs and work with external partners and customers. It has been widely adopted across verticals and across geographies (with more than 17000 customers and 100 million users)

SharePoint started its journey as a portal in 2001 which enabled web based collaboration and rudimentary document management. The next version released in 2003 included enhancements in collaboration, UI and a re – architecture of the product. MOSS 2007 was released with a lot of enhancements in areas of focus which included Document Management, Collaboration, User Information and Search. MOSS had Windows SP Services 3.0 as foundation which provided the core functionality. SP 2010 was released with a lot of enhancements along various themes: Sites, Communities, Search, Insights and Components.

Microsoft recommends usage of more out of the box features than building large-scale or complex customizations which is where the enhancements to SP 2013 make a huge impact. There have been significant improvements at platform level and major architectural changes in SP 2013 which include enhancements in areas like Security with support for OAuth, standards compliant Data Exchange with support for OData, support for Windows Workflow Foundation 4.5, eDiscovery features to assist in integrated case management, support for viewing in multiple mobile devices, improved web content management, Search, ECM and Social computing. The new app model gives architects and developers lot more design options.

Enhancements at a glance:

Development – Easier development of workflows and a new, simplified application model, called the Cloud App Model, allows more customization of SP Online and easier customization of SP 2013 on-premises applications.

Document sharing and collaboration – SP 2013 offers an out-of-the-box option for synchronizing user content. Where consumers will use SkyDrive to synchronize Office 2013 content. This service can synchronize a user’s own content as well as SP document libraries and is managed directly through Windows Explorer as SP Libraries, in the same manner as SkyDrive integration.

Content Management – features for managing content retention have been extended to manage content across sources (such as Exchange mailboxes and Lync) without requiring copying of content

Social Features – features social networking functionality comes integrated directly from Microsoft’s recently acquired Yammer technology, aggregated outside feeds including Facebook and LinkedIn

Search and discovery – FAST Search is now directly integrated, providing search of documents, sites, users, and multimedia content through an extensible query framework

Mobile devices – The ability to render a single SP published site in multiple formats for different devices. This gives developers ability to enable a push notification service on a SP site to send device updates to a Windows Phone device.

Authentication – Authentication enhancements include enabling easier claims-based authentication and enables new scenarios and functionality for Exchange Server 2013, Lync Server 2013, and apps

BCS – Includes support for apps internal, external list improvements to provide functional parity with other lists, and support for OData Business Data Connectivity (BDC) connections

Business Intelligence – provides comprehensive BI tools that integrate across Microsoft Office applications and other Microsoft technology solutions and services

eDiscovery – Improvements include the ability to perform eDiscovery queries across multiple farms and Exchange servers, to preserve and export discovered content

Records Management and Compliance – Site based retention has been introduced allowing compliance features to be applied to sites

Branding – The new features in a publishing site minimize the amount of knowledge that is required to successfully design and brand a site.

Synchronize Files and Synchronize Folders with the Open Source Tool FreeFileSync

Now there are a lot of synchronization tools out there both paid and free, each with a different set of features and marketing spiel. What makes FreeFileSync stand out? It’s user-friendliness and performance. Both are buzz words already used so often that they almost lost their meaning. But still they describe best where FreeFileSync shines: Its user interfaces are stripped off from superfluous and needless options. Many similar tools seem to add every bell and whistle in a futile attempt to please each and every user, failing to realize they serve nobody in the end. FreeFileSync carefully selects only options that are relevant for backup and synchronization, while making tons of smart decisions under the hood. Most of these the user does not even notice unless he reads the long list of features that this tool supports.

Performance on the other hand is easily measurable. I have yet to find a tool which is faster than FreeFileSync, but there are a few tools specialized at high-performance file copying which seem equally fast. Using system logging tools like Process Monitor it becomes clear why: There is not a single superfluous file access during synchronization. There’s exactly one read access for each file during comparison and another one when synchronizing a file or folder. For a tool which is primarily I/O bound this is as good as it can get, but can rarely be expected when looking at other synchronization alternatives – no matter if free or commercial.

Besides these obvious features, there are more subtle characteristics that are easily overlooked. The FreeFileSync bug tracker has been empty or almost empty for years. This is not to say there were no bugs, but each of them was solved almost instantly within hours or a few days. This is quite remarkable for an open source software in general, and it does not even charge support fees. The release cycles have been around once per month for the past few years. This speaks for a modern agile software development process. Lastly with now five years of development it can be considered a mature and stable solution.

The first thing that you see when you start up FreeFileSync is a very well-arranged and structured user interface. It does not require much reading of documentation to figure out how to setup a synchronization task. You choose directories for left and right side, then compare them. This will fill the preview panel telling exactly what is going to happen before even touching your precious data. Now you can change the sync direction for individual files or select one of a number of synchronization variants. These are pre-configured rules that describe how you want your files and folders to be synchronized. The “mirror variant” for example will synchronize files and synchronize folders from left to right, making sure the target side is updated to reflect the source. Or you may want to select the “two way” variant where both sides are taken into consideration: Any change on one side is propagated to the other. If you have deleted a file, changed a file’s content or created a new file, this change will be synchronized to the other side, even if changes on both sides have occurred since last synchronization. Thereby the program is smart enough to detect conflicts, i.e. if you accidentally changed the same file on both sides, the program will warn and request a manual resolution. So the tool makes sure you do not lose important data, even if you make stupid mistakes.

FreeFileSync can be downloaded for free. Here is a list of the most important features taken from the project site:

– Detect moved and renamed files and folders
– Copy locked files (Volume Shadow Copy Service)
– Detect conflicts and propagate deletions
– Binary file comparison
– Full support for Symbolic Links
– Automate sync as a batch job
– Process multiple folder pairs
– Comprehensive and detailed error reporting
– Copy NTFS extended attributes (compressed, encrypted, sparse)
– Copy NTFS security permissions
– Support long path names greater than 260 characters
– Fail-safe file copy
– Cross-platform: Windows/Linux
– Expand environment variables like %USERPROFILE%
– Access variable drive letters by volume name (USB sticks)
– Native 64-bit support
– Keep versions of deleted/updated files
– Optimal sync sequence prevents disc space bottlenecks
– Full Unicode support
– Highly optimized performance
– Include/exclude files via filter
– Local and portable installation
– Handle daylight saving time changes on FAT/FAT32
– Use macros %time%, %date%, et al. for recurring backups
– Case sensitive synchronization
– Built-in locking serializes multiple jobs running against the same network share