Tag Archives: data
Combine PDF documents to ensure better file management
PDF or Portable Document Format gives the most beneficial format of document writing than any other types of documents. In recent times, PDF file has emerged as the most important document writing format for computer users. Due to numerous benefits like ease of sharing, data protection and quick automation, these files are most commonly used by the users. Some of the major advantages of PDF files are described below:
1.Size of the file is compressed than the file having same content.
2.PDF file retains the same formatting while data is transferred from one place to another where as the other document types may alter the formatting.
3.PDF files can be shared easily at a faster speed over the internet while compared to other types of documents.
4.Users can apply various security parameters on PDF files to protect the data from intruders. You can impose various restrictions as well as encrypt the file in order to secure the data.
Because of the above reasons, PDF files have become so popular among the computer users. But as you keep on working with PDF files the number of files increases. Sometimes, we deal with multiple small sized PDF files of similar data on regular basis. In this case, we can create a batch of those similar files and combine PDF files to do better filer management. Manageability of files is an essential task which should be accomplished when you handle large number of files regularly.
Consider a scenario where you are reading a chapter (one PDF file) in which you find the reference of another chapter (another PDF file). When you go to the location a PDF file is opened and you again find another reference for the next chapter. You keep on jumping from one location to another and reading the chapters. Doing so, you waste enough time and effort. The solution of this problem is to combine PDF documents into a single one and then read it. If all the PDF files are combined then it will be quite easy to access any chapter without wasting time and distracting from the current path.
Further, several small sized PDF files can confuse you which may lead you to waste your time. Also, transferring many small sized PDF files from one location to another using emails, file sharing websites and hard drives is a time consuming process. If you combine PDF files into single document then this clumsy task can be easily accomplished.
You can take help of third party tools to combine small sized PDF documents into one. There are various such tools which can be used for the purpose of combining documents. Further, you should ensure that the merging process does not alter the original structure and format of the data.
The Kernel for PDF Split & Merge Tool is the competent tool that easily combines all small sized PDF documents into single document which further helps in better file management. This is an independent tool and does not alter any formatting of the data while combining the files. The users can avail this software and combine PDF files online with its free evaluation copy by downloading it from internet.
Disaster Recovery – Planning for the Worst
No matter how well prepared, every business is susceptible to disaster. Malicious fire, flooding or theft can leave a business in a precarious position, not to mention the potential danger of modern cyber-threats to an organisations infrastructure. So what can be done to ensure business continuity in the event of disaster?
Data Management and Recovery
The widespread access to cloud computing is a recent technological development that has hugely benefited the business world. This is where data is stored in a managed network online, allowing anyone who is affiliated with the network to access their files remotely, from any location with internet access.
If your business has not started using a cloud system, the time to start is now. Using cloud computing allows for data to be stored securely online, meaning there is no danger of losing data through hardware failure, i.e. computer crashes, theft or hard drive damage.
In addition to this, if the worst happens and a business is forced to close its office doors, those with broadband at home (74% of adults in the UK) can continue to work, minimising disruption as much as possible.
Disaster Recovery Software
However secure a companys cloud network is, data should always be backed up in several locations via a fully managed data backup service. One of the most common methods of backing-up data is the use of disaster recovery (DR) servers.
In cases where data has been lost, recovery is key. Remote data centres can replicate and store data as it is created, allowing for a back-up to be instantly available in the event of an outage. DR servers can be fired up within minutes allowing instant access to important files when they are needed.
Business Continuity Strategies
Every business should have a plan in place for the unlikely event of a fire or flood damage, and there are specialist providers who can help to plan for such an occurrence. If your organisation is currently with a managed service provider, with an MPLS network and cloud access, then a disaster recovery strategy should be a standard consideration. Some of the arrangements that can be made include:
Flexible staff resourcing – Shared functions (receptionist, call centre, help desk, etc.) can usually be resourced from any office. If there is an outage at one location, staff from another office can immediately cover duties, and there will be minimal interruption in service to customers.
Hot desking – This is where, through unified communications, staff can move between offices and log in locally if their office is out of action. So if one office suffers an outage, an alternative location able to accommodate the extra volume of staff can be utilised.
Home working – As previously mentioned, it is entirely feasible for staff to work from home, providing they have the access to data that they need. A common solution is that employees can be provided with a VoIP home phone at low monthly cost, which allows them to work from home, as they would in the office.
With data at the heart of every business, a solid disaster recovery strategy in not just advisable, it is essential. Not only for the benefits of business continuity, but for the financial security of employees and owner alike.
Disaster Recovery – Planning for the Worst
No matter how well prepared, every business is susceptible to disaster. Malicious fire, flooding or theft can leave a business in a precarious position, not to mention the potential danger of modern cyber-threats to an organisations infrastructure. So what can be done to ensure business continuity in the event of disaster?
Data Management and Recovery
The widespread access to cloud computing is a recent technological development that has hugely benefited the business world. This is where data is stored in a managed network online, allowing anyone who is affiliated with the network to access their files remotely, from any location with internet access.
If your business has not started using a cloud system, the time to start is now. Using cloud computing allows for data to be stored securely online, meaning there is no danger of losing data through hardware failure, i.e. computer crashes, theft or hard drive damage.
In addition to this, if the worst happens and a business is forced to close its office doors, those with broadband at home (74% of adults in the UK) can continue to work, minimising disruption as much as possible.
Disaster Recovery Software
However secure a companys cloud network is, data should always be backed up in several locations via a fully managed data backup service. One of the most common methods of backing-up data is the use of disaster recovery (DR) servers.
In cases where data has been lost, recovery is key. Remote data centres can replicate and store data as it is created, allowing for a back-up to be instantly available in the event of an outage. DR servers can be fired up within minutes allowing instant access to important files when they are needed.
Business Continuity Strategies
Every business should have a plan in place for the unlikely event of a fire or flood damage, and there are specialist providers who can help to plan for such an occurrence. If your organisation is currently with a managed service provider, with an MPLS network and cloud access, then a disaster recovery strategy should be a standard consideration. Some of the arrangements that can be made include:
Flexible staff resourcing – Shared functions (receptionist, call centre, help desk, etc.) can usually be resourced from any office. If there is an outage at one location, staff from another office can immediately cover duties, and there will be minimal interruption in service to customers.
Hot desking – This is where, through unified communications, staff can move between offices and log in locally if their office is out of action. So if one office suffers an outage, an alternative location able to accommodate the extra volume of staff can be utilised.
Home working – As previously mentioned, it is entirely feasible for staff to work from home, providing they have the access to data that they need. A common solution is that employees can be provided with a VoIP home phone at low monthly cost, which allows them to work from home, as they would in the office.
With data at the heart of every business, a solid disaster recovery strategy in not just advisable, it is essential. Not only for the benefits of business continuity, but for the financial security of employees and owner alike.